Best All-in-One Printer for Small Business: Tested and Reviewed

From invoices and contracts to marketing materials and shipping labels, the right all-in-one printer can save you time, money, and a whole lot of hassle. But with so many options out there, how do you know which one is truly worth the investment? In this guide, we’ve tested and reviewed the best all-in-one printers for small businesses on the market to help you choose the right one for your specific needs.

List of the Best All-in-One Printer for Small Business:

Check out the detailed reviews of the best All-in-One printer for small business below.

1. Canon MF656Cdw All-in-One Printer for Small Business

The Canon Color imageCLASS MF656Cdw is a high-performance all-in-one wireless laser printer built for small and medium-sized businesses seeking efficiency, reliability, and color precision. With a print speed of up to 22 pages per minute for both color and black-and-white documents, it ensures that your workflow remains uninterrupted even during high-demand periods. The MF656Cdw uses Canon Genuine Toner 067 or 067 High Capacity, offering extended cartridge life and reducing the frequency of replacements.

Thanks to its 250-sheet input tray, 50-sheet duplex auto document feeder, and one-sheet multipurpose tray, it handles a wide range of printing tasks—from envelopes to banners—with ease. The auto 2-sided printing and one-pass duplex scanning enhance productivity, saving both time and paper. Connectivity is flexible with Wi-Fi, Wi-Fi Direct, Ethernet, and USB options, while mobile printing support, including the Canon PRINT Business app and Chromebook compatibility, adds unmatched convenience.

Moreover, the 5-inch touchscreen interface provides an intuitive and customizable experience. ENERGY STAR® certification and EPEAT Silver rating affirm its energy efficiency. With a 3-year limited warranty and enterprise-grade support, the Canon MF656Cdw offers a secure and smart printing solution for growing businesses.

Key Features, Pros, and Cons

Key Features:

• 4-in-1 functionality: print, scan, copy, fax
• 22 ppm print speed (color & mono)
• Duplex printing and scanning
• 5″ customizable color touchscreen
• Wireless, Ethernet, USB, and mobile printing support

Pros:

• Fast and reliable performance
• High-quality color output
• Excellent mobile and cloud integration
• Energy efficient (ENERGY STAR® Certified)
• Strong 3-year warranty with Canon support

Cons:

• Relatively bulky at 48.5 lbs

2. HP Laserjet Pro MFP 3301fdw All-in-One Printer for Small Business

The HP Color LaserJet Pro MFP 3301fdw is a robust all-in-one wireless color laser printer built for small office teams that demand speed, efficiency, and consistent quality. With print speeds of up to 26 pages per minute in both color and black & white, it delivers fast performance to keep productivity high. Equipped with dual-band Wi-Fi, Ethernet, and USB connectivity, it offers versatile setup options for seamless integration into any work environment.

This model features HP’s next-generation TerraJet toner, which enhances document quality with sharper text and more vivid color output. It supports automatic two-sided printing and single-pass duplex scanning, making it ideal for high-volume document workflows. The 250-sheet input tray and automatic document feeder (ADF) streamline the handling of multi-page jobs without manual intervention.

With scan, copy, fax, and wireless capabilities in one compact 37.7-pound device, the 3301fdw is engineered for reliability and ease of use. HP’s self-healing Wi-Fi technology ensures uninterrupted connectivity, while its security updates help protect against non-HP cartridge use. Designed to meet the demands of a fast-paced office, this printer offers a strong balance between performance and energy efficiency.

Key Features, Pros, and Cons

Key Features:

• 26 ppm color/black print speed
• TerraJet toner for vivid output
• Duplex printing and scanning
• 250-sheet tray and 50-sheet ADF
• Dual-band Wi-Fi with self-reset

Pros:

• Fast, professional-grade printing
• Excellent wireless connectivity
• Compact and efficient design
• Single-pass duplex scanning
• Reliable HP brand support

Cons:

• No support for third-party cartridges

3. Epson EcoTank ET-3850 All-in-One Printer for Small Business

The Epson EcoTank ET-3850 is a wireless all-in-one color inkjet printer designed for home office users seeking low-cost, high-efficiency performance. With cartridge-free printing, it uses refillable high-capacity ink tanks, significantly reducing long-term ink costs. It prints at speeds up to 15.5 pages per minute (black) and 8.5 ppm (color), ideal for moderate-volume tasks. Featuring 4800 x 1200 dpi resolution, the ET-3850 delivers sharp text and vibrant images, suitable for both everyday documents and occasional photo printing.

Built for productivity, the ET-3850 includes auto 2-sided printing, a 30-sheet automatic document feeder, and a color display for easy navigation. Though not the fastest in its class, it provides excellent ink economy and reliable performance. Wireless, USB, and Ethernet connectivity options allow flexible setup, while mobile compatibility with Epson Smart Panel, Apple AirPrint, and Android printing ensures convenient printing from virtually any device.

Weighing only 19.1 pounds, the ET-3850 is compact yet powerful. While some users report occasional connectivity issues or paper jams, its cost savings and print quality make it a strong choice for home offices. Epson recommends genuine ink to maintain print quality and warranty coverage.

Key Features, Pros, and Cons

Key Features:

• Cartridge-free EcoTank system
• 15.5 ppm black / 8.5 ppm color print speed
• Auto 2-sided printing and ADF
• 4800 x 1200 dpi resolution
• Wireless, USB, and Ethernet connectivity

Pros:

• Ultra-low ink cost over time
• Sharp print resolution
• Compact and lightweight design
• Excellent mobile printing options
• Easy-to-use interface

Cons:

• Slower color print speed

4. HP OfficeJet Pro 9125e All-in-One Printer for Small Business

The HP OfficeJet Pro 9125e is a powerful all-in-one inkjet printer engineered for small to medium-sized businesses that need professional-quality color output and robust functionality. With print speeds of up to 22 pages per minute (black) and 18 ppm (color), it delivers efficient performance suitable for everyday office tasks. The 250-sheet input tray, auto document feeder, and automatic two-sided printing and scanning streamline workflow and reduce manual handling.

This model supports wireless, USB, and Ethernet connectivity, with dual-band Wi-Fi designed to auto-resolve connection issues, offering a stable and reliable setup. The 2.7-inch touchscreen provides a user-friendly interface, allowing quick navigation through print, copy, scan, and fax functions. Mobile printing is fully supported via the HP Smart App, which enables operations directly from smartphones.

Security is also a priority. With HP Wolf Pro Security, the printer safeguards data and devices against malware and cyber threats. The device is made from over 40% recycled plastic, aligning with eco-conscious business practices. When activated with HP+, users get 6 months of free Instant Ink, ensuring continuous productivity.

Key Features, Pros, and Cons

Key Features:

• 22 ppm black / 18 ppm color print speed
• Auto 2-sided scanning and printing
• 2.7-inch touchscreen interface
• Dual-band Wi-Fi with HP Smart App
• HP Wolf Pro Security protection

Pros:

• Fast and reliable performance
• High-quality color printing
• Strong security features
• Sustainable design
• 6-month Instant Ink trial included

Cons:

• Only works with HP cartridges

5. Epson EcoTank ET-3760 All-in-One Printer for Small Business

The Epson EcoTank ET-3760 is a wireless all-in-one color inkjet printer built for home offices that demand low operating costs and dependable daily performance. Its standout feature is cartridge-free printing, made possible by high-capacity, refillable EcoTank ink bottles. This design helps reduce cartridge waste and offers up to 90% savings on replacement ink compared to traditional cartridges. With up to 7,500 black and 6,000 color pages per refill, users benefit from up to 2 years of ink included in the box, minimizing refills and interruptions.

The ET-3760 prints at speeds up to 15 pages per minute (black) and 8 ppm (color), suitable for moderate workloads. It also includes a 250-sheet paper tray, auto document feeder, and automatic 2-sided printing, supporting efficient paper handling. Epson’s PrecisionCore Heat-Free Technology delivers crisp text and vivid graphics on a wide range of media. Additionally, voice-activated printing and Ethernet and Wi-Fi connectivity provide flexible usage options.

Key Features, Pros, and Cons

Key Features:

• Cartridge-free EcoTank system with up to 2 years of ink
• Print speed: 15 ppm black / 8 ppm color
• PrecisionCore Heat-Free Technology for sharp output
• 250-sheet tray, ADF, and duplex printing
• Wi-Fi, Ethernet, and voice-activated functionality

Pros:

• Exceptionally low ink cost
• Eco-friendly, zero cartridge waste
• Strong paper handling features
• Crisp black text and graphics
• Includes a large starter ink supply

Cons:

• Slower print speeds for color

6. HP OfficeJet Pro 9135e All-in-One Printer for Small Business

The HP OfficeJet Pro 9135e is a high-performance, all-in-one color inkjet printer tailored for small to medium-sized businesses that require fast, professional-quality output. With print speeds up to 25 ppm (black) and 20 ppm (color), it efficiently handles high-volume workloads. This model features dual 250-sheet input trays, an automatic document feeder, and two-sided printing and scanning, making it ideal for busy office environments.

Connectivity is seamless via dual-band Wi-Fi, Ethernet, and USB, and the 4.3-inch color touchscreen offers an intuitive, smartphone-like interface for easy navigation. The HP Smart App allows users to print, scan, and fax directly from mobile devices, while HP Wolf Pro Security ensures robust protection against cyber threats. When activated with HP+, the printer includes a 6-month trial of Instant Ink, ensuring automatic ink deliveries and reduced downtime.

Though the OfficeJet Pro 9135e boasts enterprise-level features, user feedback indicates occasional connectivity issues, paper jams, and costly ink replacements. Nevertheless, it delivers excellent speed, strong paper handling, and versatile functionality, making it a strong contender for office professionals focused on productivity and print quality.

Key Features, Pros, and Cons

Key Features:

• 25 ppm black / 20 ppm color print speed
• Dual 250-sheet trays and duplex scanning
• 4.3″ touchscreen and HP Smart App support
• Dual-band Wi-Fi, USB, Ethernet connectivity
• 6-month Instant Ink trial with HP+

Pros:

• High-speed, double-sided printing
• Large paper capacity
• Strong mobile and wireless integration
• Advanced security features
• Professional color output

Cons:

• Reports of Wi-Fi disconnections

7. Canon MF751Cdw All-in-One Printer for Small Business

The Canon Color imageCLASS MF751Cdw is a high-speed, wireless 3-in-1 laser printer designed for small to mid-sized offices requiring top-tier color output and productivity. With print speeds of up to 35 pages per minute for both color and black-and-white documents, it stands out as one of the fastest in its class. This model features auto-duplex printing, a 50-sheet simplex automatic document feeder, and a standard 250-sheet input tray, expandable up to 850 sheets with an optional cassette—ideal for demanding print environments.

Powered by Canon’s advanced laser technology and compatible with high-capacity Toner 069 cartridges, it offers sharp, vibrant output while reducing toner replacement frequency. Connectivity options include Wi-Fi, USB, and Ethernet, along with mobile printing support through the Canon PRINT Business app. The intuitive touchscreen interface improves navigation, and the printer meets sustainability standards with ENERGY STAR® and EPEAT Silver certifications.

Key Features, Pros, and Cons

Key Features:

• 35 ppm color/black print speed
• Auto 2-sided printing and 50-sheet ADF
• 250-sheet tray (expandable to 850)
• Wireless, USB, and Ethernet connectivity
• High-capacity Toner 069 support

Pros:

• Exceptional print speed
• Excellent color and text quality
• Expandable paper capacity
• Energy-efficient design
• Seamless mobile printing

Cons:

• No duplex scanning

8. Epson EcoTank ET-2720 All-in-One Printer for Small Business

The Epson EcoTank ET-2720 is a compact, wireless all-in-one inkjet printer designed for home use, offering a cost-efficient and eco-friendly alternative to cartridge-based models. With print speeds up to 10 pages per minute (black) and 5 ppm (color), it’s best suited for light-duty tasks like schoolwork, personal documents, and occasional photo printing. Its standout feature is the cartridge-free EcoTank system, which includes high-capacity refillable ink tanks and delivers up to 4,500 black or 7,500 color pages per refill. This equates to up to 90% savings on ink costs compared to traditional cartridges.

Equipped with a high-resolution flatbed scanner, the ET-2720 also functions as a reliable copier. The printer supports borderless photo printing, voice activation, and mobile printing through built-in Wi-Fi. Epson’s Micro Piezo Heat-Free Technology ensures sharp text and vibrant color output across various paper types. Weighing approximately 12.2 pounds (5.53 kg), it is lightweight and easy to place in small workspaces.

Although praised for its affordability and ease of use, some users report slower print speeds, inconsistent wireless connectivity, and mixed photo output quality. Nevertheless, the ET-2720 is an excellent entry-level choice for households looking for low-cost, dependable color printing.

Key Features, Pros, and Cons

Key Features:

• Cartridge-free EcoTank system
• 10 ppm black / 5 ppm color print speed
• Borderless photo printing support
• Wi-Fi and voice-activated printing
• High-resolution flatbed scanner

Pros:

• Extremely low ink cost
• Compact and lightweight
• Easy wireless setup
• Sharp text and decent photo quality
• Includes up to 2 years of ink

Cons:

• Slower printing speeds
• No automatic document feeder

9. Brother MFC-J5855DW All-in-One Printer for Small Business

The Brother MFC-J5855DW INKvestment Tank All-in-One Printer is a high-performance inkjet solution tailored for busy home offices and small businesses. It offers fast print speeds of up to 30 pages per minute in both color and black, powered by Brother’s MAXIDRIVE Inkjet Technology, which ensures durability and high-volume efficiency. One of its standout features is ledger-size (11″ x 17″) printing, making it ideal for professionals needing wide-format capabilities.

This model includes up to 1 year of ink in the box, significantly reducing the need for frequent cartridge replacement and lowering total cost of ownership. A 250-sheet paper tray, 50-page automatic document feeder, and multipurpose tray support a variety of media types, improving workflow. The 3.5-inch color touchscreen provides intuitive control over print, scan, copy, and fax functions. With dual-band Wi-Fi, Ethernet, USB, and Wi-Fi Direct, it offers flexible and secure connectivity options.

Though praised for speed, value, and setup simplicity, some users report occasional paper jams, clogged printheads, and inconsistent print quality. Still, the MFC-J5855DW remains a strong contender for users who need high-speed, wide-format printing with built-in security and energy-saving features.

Key Features, Pros, and Cons

Key Features:

• 30 ppm color and black print speeds
• Up to 11″ x 17″ wide-format printing
• Up to 1 year of ink included
• 3.5″ touchscreen with ADF and duplex printing
• Dual-band Wi-Fi, Ethernet, USB, mobile app

Pros:

• Fast, high-volume output
• Wide-format printing support
• Excellent ink value
• Intuitive controls and flexible connectivity
• Eco and ink-saving modes

Cons:

• Printhead clogging issues reported

How to Choose the Best All-in-One Printer for Small Business?

Let’s break it down and guide you step-by-step to the best decision—one that saves time, money, and stress.

Understand Your Business Needs First

Before diving into specs and brands, take a moment to reflect: What does your business actually need from a printer?

If you’re printing invoices, documents, and emails, a monochrome laser printer may be more than enough. But if you’re producing flyers, photos, or high-resolution graphics, you’ll need a color inkjet or laser with robust imaging capabilities.

Ask yourself:

• How many pages do I print monthly?
• Do I need color or just black and white?
• Is scanning, copying, or faxing essential?
• Will multiple employees be using the printer?
• Do I need mobile or cloud printing?

By clearly identifying your needs, you’ll already eliminate half the clutter.

Inkjet vs. Laser: Which One’s Right for You?

This classic debate is still relevant today—and your choice depends on volume, speed, and print type.

Choose Inkjet if:

• You print a variety of documents, including photos and colored materials
• Your print volume is moderate
• You want a lower initial cost

Choose Laser if:

• Your primary output is black-and-white documents
• You need fast, high-volume printing
• You prefer lower long-term costs and high durability

Still not sure? Think of inkjet as a versatile artist and laser as a reliable workhorse. Pick what suits your pace and style.

Connectivity Is Key: Go Wireless (and Beyond)

In today’s digital-first world, printing isn’t just about paper—it’s about convenience. You want a printer that plays nicely with all your devices.

Look for:

• Wi-Fi & Wi-Fi Direct: Essential for wireless printing from laptops and phones
• Cloud Print: Print straight from Google Drive, Dropbox, or email
• USB and Ethernet ports: For reliable, secure connections
• Mobile apps: HP Smart, Canon PRINT, or Epson iPrint make your life easier

Trust me—once you’ve printed a PDF from your phone in the middle of a client call, you’ll never want to go back.

Print Speed & Duty Cycle: Don’t Ignore the Numbers

Small business owners are busy. Waiting 30 seconds for one sheet to print? Not an option.

Pay attention to:

• PPM (Pages Per Minute): A good all-in-one prints at least 20–30 ppm (for laser) or 10–20 ppm (for inkjet)
• Duty Cycle: This is how many pages a printer is designed to handle monthly. Choose one that comfortably exceeds your actual usage

Think long-term here—buying a cheaper printer that struggles under pressure will cost you more in breakdowns and wasted time.

Don’t Skimp on Print Quality

This is especially important if you’re sending out printed materials to clients. Crisp text and vivid colors reflect your brand’s professionalism.

Look for:

• Resolution (DPI): Higher DPI (1200+) means sharper images and text
• Multiple ink cartridges: Printers with separate color tanks (CMYK) offer better color accuracy and lower running costs

A client once complimented me on how sharp our proposal prints looked. That’s the kind of brand perception you want.

Consider Operating Costs (Ink/Toner Isn’t Cheap)

The upfront price of a printer is only half the story. Ongoing expenses like ink and toner can quickly add up.

Tips to save:

• Choose printers with high-yield cartridges
• Check for compatible third-party ink options (without voiding warranties)
• Look into ink subscription plans (HP Instant Ink, Epson ReadyPrint)

A printer that costs $50 but burns through $30 of ink weekly is no bargain. Read those cost-per-page estimates before you buy!

Size & Design Matter More Than You Think

In a small office, every inch counts. Look for compact models that still pack in essential features. And don’t overlook noise levels—some models are surprisingly loud, especially during scanning.

Bonus: Some all-in-ones offer auto document feeders (ADF) and duplex printing, which can double your efficiency without increasing your footprint.

Frequently Asked Questions When Selecting the Best All-in-One Printer for Small Business

1. What is the best all-in-one printer for small business use?

The best all-in-one printer for small businesses depends on your specific needs. However, popular and highly-rated options include the HP OfficeJet Pro 9015e (great for color and document handling), the Brother MFC-L2750DW XL (excellent for monochrome laser printing and reliability), and the Epson EcoTank ET-3850 (ideal for high-volume color printing at low operating cost). Consider factors like print volume, color vs. black-and-white needs, and wireless capabilities to make the best choice for your business.

2. Should I choose an inkjet or laser printer for my small business?

It depends on your printing habits. Inkjet printers are versatile and better for color documents, graphics, and photos. They tend to have lower upfront costs but higher ongoing ink expenses. Laser printers are faster, more cost-efficient for high-volume black-and-white printing, and offer sharper text. If your business primarily prints invoices, contracts, or forms, a laser printer might be better. For marketing materials, brochures, or image-heavy documents, an inkjet could be the smarter choice.

3. What features should I look for in an all-in-one printer for business?

Key features include print, scan, copy, and fax capabilities; wireless and mobile printing support; duplex (double-sided) printing; an automatic document feeder (ADF); high monthly duty cycle; and low cost-per-page. Additionally, ensure the printer integrates with your workflow tools—like Google Drive, Dropbox, or email services—for seamless productivity.

4. How do I know if a printer will handle my business’s print volume?

Check the printer’s monthly duty cycle and recommended monthly page volume in the specifications. The duty cycle is the maximum number of pages a printer can handle per month, while the recommended range is the realistic volume it performs best under. If you print 500–1,000 pages a month, look for printers with a recommended volume of at least 1,500 pages to ensure longevity and performance.

5. Are wireless and mobile printing important for small businesses?

Absolutely. Wireless printing allows you and your team to print from anywhere in the office without being tethered to the printer. Mobile printing—via apps or AirPrint/Google Cloud Print—lets you print from smartphones or tablets, which is crucial for remote workers, client meetings, or quick document access. These features add flexibility and improve productivity.

6. What’s the difference between ADF and flatbed scanning? Do I need both?

An ADF (Automatic Document Feeder) allows you to scan, copy, or fax multi-page documents without manually placing each page on the scanner. A flatbed scanner is ideal for single-page or delicate documents, like IDs or book pages. For most small businesses, having both offers maximum flexibility. ADFs save time when scanning contracts or batch jobs, while flatbeds provide precision for one-offs.

7. How much should I expect to spend on a good all-in-one printer?

For small business use, expect to pay between $200 and $500 for a high-quality all-in-one printer. Lower-cost models may lack durability or key features like ADF, fast print speeds, or high-yield cartridges. Consider it an investment—more expensive models often offer better cost-per-page efficiency, reliability, and print quality over time.

8. What is the most cost-effective all-in-one printer for small businesses?

Cost-effectiveness includes both purchase price and long-term operating costs. The Epson EcoTank series stands out for its ultra-low ink costs thanks to refillable tanks. The Brother MFC-L2750DW XL offers high-yield toner cartridges, minimizing cost per page. Avoid models with proprietary, low-yield cartridges that require frequent replacement.

9. How often will I need to replace ink or toner?

This depends on how much you print and the cartridge or tank yield. High-yield cartridges may last for 2,000–5,000 pages, while standard cartridges can last 300–1,000 pages. Ink tank printers like the Epson EcoTank can go months without needing a refill. To save time and money, choose models that support high-yield cartridges or bulk ink systems.

10. Can an all-in-one printer really replace separate devices (scanner, copier, fax)?

Yes, for most small businesses, a good all-in-one printer is a complete solution. Modern all-in-ones offer excellent scanning resolution, fast and accurate copying, and fax functionality if needed. They streamline your workflow and reduce the need for multiple devices, saving space and money in your office.

11. What’s the best compact all-in-one printer for small office spaces?

The Canon PIXMA TR8620a and the Brother MFC-J4335DW are excellent compact models with robust features. They fit easily into tight spaces without sacrificing scanning or wireless capabilities. Look for models with small footprints but still offer ADF and duplex printing to maximize efficiency.

12. Are there all-in-one printers that work with Mac and Windows?

Yes, most modern printers are cross-compatible with Mac and Windows. Always check the manufacturer’s website for driver availability and OS support. Brands like HP, Canon, Brother, and Epson offer full compatibility and even provide mobile apps for iOS and Android.

13. What kind of warranty or support should I expect?

Most all-in-one printers come with a 1-year limited warranty. Some offer extended warranties or on-site support for businesses. Consider choosing a model with strong customer service reviews and readily available replacement parts or consumables. Business-focused printers from HP (like the OfficeJet Pro series) or Brother often include extra support options.

14. How can I reduce paper and ink waste with my printer?

Enable duplex (double-sided) printing, use draft mode for internal documents, and opt for eco or toner save modes if available. Cloud storage and scanning to email can also reduce the need to print altogether. Choosing a printer with instant-on and energy-saving features will also cut electricity usage.

Conclusion

Choosing the best all-in-one printer for your small business doesn’t have to be overwhelming. By focusing on what matters most—speed, cost-efficiency, connectivity, and reliability—you can find a model that not only meets your current needs but grows with you. Our top-tested picks combine smart features with dependable performance, ensuring your day-to-day operations run smoothly.

Check out our printer and scanner reviews below.

• Best DTF Printer for Small Business
• Best Film and Slide Scanner
• Best All-in-One Printer for Home Use
• Best Thermal Shipping Label Printer
• Best 3D Printer for Beginners
• Best 3D Printer for Small Business