What Size Is Regular Printer Paper? - Printer Scanner Reviews

Whether you’re printing a resume, designing a flyer, or sending an international document, knowing the correct paper size can save you time, hassle, and wasted ink. While it may seem like all printer paper is the same, different countries and industries rely on distinct paper size standards, and using the wrong one can lead to formatting issues or even professional missteps.

In this guide, we’ll explore the most common printer paper sizes—starting with the U.S. standard Letter size, then diving into the internationally used A4 format, and finally covering other widely used sizes like Legal, Tabloid, and A3. Whether you’re at home, in the office, or working with clients around the world, understanding these differences will help ensure your documents always print just right.

1. The Most Common Printer Paper Size

Understanding the Standard: Letter Size

In the United States, Canada, and a few other countries, the most common printer paper size is known as Letter size. Its dimensions are 8.5 x 11 inches (or 216 x 279 millimeters), and it’s the default choice for everything from school assignments and office documents to resumes and reports.

When people refer to “standard printer paper” in North America, they almost always mean Letter size. It’s the paper you’ll typically find preloaded in home printers, office copiers, and fax machines.

Origins of the Letter Size

The origins of the 8.5 x 11-inch standard are somewhat obscure, but it became formalized in the U.S. through ANSI (American National Standards Institute) as part of the ANSI X3.151 standard. It is believed that this size became widespread partly due to the limitations of early typewriters and filing systems, which favored paper that could hold a reasonable amount of text while still being easy to handle and store.

Although it lacks the mathematical elegance of the ISO A-series paper used internationally, Letter size became deeply entrenched in North American business and educational systems.

Where You’ll Encounter It

Letter size paper is used in nearly every context in the U.S. and Canada. Whether you’re printing an invoice, writing a school essay, submitting a job application, or filling out tax forms, you’re likely using Letter paper. It’s also the default paper size in popular software like Microsoft Word and Google Docs when set to a U.S. regional setting.

For anyone dealing with American clients, vendors, or institutions, understanding and using Letter size paper is crucial for compatibility and professionalism.

Compatibility Considerations

It’s worth noting that printers sold in the U.S. are often preconfigured for Letter size by default. This can occasionally cause formatting issues when printing documents designed for other standards like A4, especially in cases where page margins and text alignment are critical. Understanding the default size can help prevent awkward layout problems and cut-off content.

2. International Standard: A4 Paper

What Is A4 Paper?

A4 paper is the international standard paper size used in most of the world, including Europe, Asia, Africa, Australia, and South America. Its dimensions are 210 x 297 millimeters (or approximately 8.27 x 11.69 inches). Though it’s slightly narrower and a bit longer than U.S. Letter size, it serves the same general purpose—standard printing and writing tasks.

When someone outside North America refers to “regular printer paper,” they’re most likely referring to A4.

The ISO 216 Standard

A4 belongs to the A-series of paper sizes, defined by the ISO 216 international standard. What makes this system unique is its mathematical consistency: each size in the A-series is exactly half the area of the previous size when folded parallel to its shorter sides. For example, an A5 sheet is half the size of an A4 sheet, and an A3 is twice the size.

This design allows for easy scaling and resizing of documents without altering their proportions—an especially useful feature for photocopying and document formatting.

Global Usage and Adoption

A4 is the default paper size in nearly every country except the United States, Canada, and parts of Mexico. You’ll see A4 used in schools, government offices, businesses, and personal settings across Europe, Asia, and beyond. It’s the standard size for letters, forms, contracts, reports, and virtually all types of printed documents in those regions.

Even software applications like Microsoft Word or Adobe Acrobat typically default to A4 when installed on systems with international settings.

Differences from Letter Size

Though A4 and U.S. Letter paper seem nearly identical at first glance, their subtle differences can create issues in cross-border printing. A4 is taller and slightly narrower, which may cause layout misalignments or unexpected line breaks when a document is printed using the “wrong” paper size. For example, a document designed on A4 might have margins that look off or content that runs too long when printed on Letter size.

Because of this, it’s important for international teams to coordinate on paper formats, especially when sending templates, forms, or official documents back and forth.

Why It Matters

Understanding A4’s dominance outside North America is key for anyone working in global business, academia, or publishing. If you’re sending documents to Europe or Asia, chances are your recipient will expect A4 formatting. Being aware of these regional standards helps prevent confusion, misprints, and wasted paper.

3. Other Common Paper Sizes

Legal Size Paper

In addition to Letter size, another paper format commonly used in the United States is Legal size. This paper measures 8.5 x 14 inches (or 216 x 356 millimeters), making it the same width as Letter but significantly longer. The added length is particularly useful for documents that require more text space, such as contracts, legal agreements, and government forms.

Legal paper is often found in law offices, courts, and accounting firms. However, it is less commonly used in homes or general business settings, and many standard home printers do not accommodate it without adjustment.

Tabloid and Ledger Size

Tabloid and Ledger refer to the same size of paper—11 x 17 inches (or 279 x 432 millimeters)—but are used in different orientations. When used horizontally, it’s often called Ledger; when used vertically, it’s called Tabloid.

This larger format is popular for blueprints, design layouts, newspapers, and large-format presentations. Tabloid-sized documents offer more space for graphics, charts, or side-by-side text columns. While most home printers cannot handle this size, it’s common in professional printing environments and among architects, designers, and engineers.

Executive and Statement Sizes

Other less common sizes include Executive (7.25 x 10.5 inches) and Statement or Half Letter (5.5 x 8.5 inches). These are often used for personal stationery, small notebooks, planners, and memos.

Though not standard for printers or official documents, they can still be useful for niche applications and specialty printing. Some companies use them for internal communication or marketing materials that aim to stand out from standard-sized paper.

A-Series Variants Beyond A4

Internationally, the A-series of paper sizes includes more than just A4. For example:

A3: 297 x 420 mm – used for posters, charts, and spreadsheets
A5: 148 x 210 mm – popular for notebooks, flyers, and invitations
A6: 105 x 148 mm – often used for postcards or pocket-sized notes

Because each size is a scaled version of the next, this system allows for very flexible and predictable document resizing, ideal for both print and digital formatting.

Quick Comparison Table

Name	Dimensions (inches)	Dimensions (mm)	Common Use
Letter	8.5 x 11	216 x 279	Standard U.S. documents
Legal	8.5 x 14	216 x 356	Legal and accounting documents
A4	8.27 x 11.69	210 x 297	Standard international documents
Tabloid	11 x 17	279 x 432	Newsletters, designs, posters
A3	11.69 x 16.54	297 x 420	Charts, spreadsheets, presentation
A5	5.83 x 8.27	148 x 210	Flyers, booklets, journals

Check out our printer and scanner reviews below.

Guides and Tips printer